Omschrijving

Officemanager (starting up new office for London firm)

Our client is opening a new office in Amsterdam, and they are looking for their first Officemanager in this new office. They are currently located in London, Hong Kong and New York. Do you see it as a challenge to support the first 2 partners and setting up everything in and around the office? Then this might be your next job!

What you’ll be doing

The role of the Office Manager is to support the partners with coverage of their LP base so that the RM can focus on converting opportunities into tickets, and to lead on the day-to-day office management within the new Amsterdam office. Coverage Co-ordinator responsibilities include co- ordination of interactions between RMs, deal teams, GPs and LPs and the sharing of information. Key responsibilities:

• Organise roadshows for relevant coverage team members adhering to internal travel policies;
• Coordinate all related travel and logistics, prioritising diary conflicts;
• Office management for the Amsterdam office, including on-the-ground IT and supplier management;
• Heavy diary management for the Amsterdam team members including PA responsibilities;
• Provide a warm, professional environment for any external clients and guests;
• Share best practices with broader CovCo team (NYC, HK, and London);
• Use own initiative when piecing together a roadshow to ensure best use of GP’s time;
• Manage client roadshows for clients from start to finish including the App content;
• Responsible for maintaining notes on DealCloud and CRM systems;
• Day to day management of the office, liaising closely with functional heads in Head Office;
• Organise meetings with clients for European LPs, maintaining good relationships;
• First point of contact with all local suppliers (including IT support, property etc.);
• General PA responsibilities as the team starts to build, and where efficiencies could be made through local support.

About the employer

The employer is a leading independent fundraising advisor to the private markets, which since inception in 2011 has advised on primary fundraisings and secondaries aggregating over €91 billion for its clients. With a well- resourced 120+ person team based in offices in London, New York and Hong Kong, they have a rigorously implemented approach combining focus, a comprehensive service offering across the entire spectrum of investor-facing activities, and a long-term business development perspective. The Firm’s business model is underpinned by an unwavering commitment to delivering against its client’s objectives, helping them tackle the challenges and opportunities of today’s capital.

Who you are

The ideal candidate will be organized, self-starting, will have a naturally high attention to detail and approach all interactions (both internal and external) with professionalism and maturity. The ideal candidate is also socially confident and has good experience in diary management / roadshow co-ordination, as well as in running a small office. You also recognize yourself in the following:

• Proficiency in Microsoft Office, knowledge of CRM systems;
• Speak fluent English and Dutch;
• Minimum 5 years’ experience in financial services sector;
• Proven track record in organizing an office, and managing road shows;
• Extremely organized and very strong attention to detail;
• Ability to multi-task and prioritize across multiple roadshows and projects;
• A “no task is too small” attitude;
• Has a one-team approach and can work in a team-setting and independently;
• Strong communication and collaboration skills as candidate will need to coordinate with clients and team members in Europe and North America;
• (preferably) completed a Bachelor study.

What you’ll be taking home

• Work with a dedicated, driven and determined team;
• Possibility to develop within the organization;
• A monthly salary from 2.750 – 4.250;
• Multiple fringe benefits.

Sollicitatieproces